{"id":47165,"date":"2025-04-11T13:55:27","date_gmt":"2025-04-11T11:55:27","guid":{"rendered":"https:\/\/sdbcheck.de\/list-of-hazardous-substances-content-structure-legal-requirements\/"},"modified":"2025-08-12T07:58:05","modified_gmt":"2025-08-12T05:58:05","slug":"list-of-hazardous-substances-content-structure-legal-requirements","status":"publish","type":"post","link":"https:\/\/sdbcheck.de\/en\/list-of-hazardous-substances-content-structure-legal-requirements\/","title":{"rendered":"List of hazardous substances &#8211; content, structure &amp; legal requirements"},"content":{"rendered":"\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-7387b849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<figure class=\"wp-block-image size-full\"><img fetchpriority=\"high\" decoding=\"async\" width=\"500\" height=\"383\" src=\"https:\/\/sdbcheck.de\/wp-content\/uploads\/2025\/04\/Aufbau-Gefahrstoffverzeichnis2-500x383-1.png\" alt=\"\" class=\"wp-image-44723\" title=\"Structure of hazardous substances register\" srcset=\"https:\/\/sdbcheck.de\/wp-content\/uploads\/2025\/04\/Aufbau-Gefahrstoffverzeichnis2-500x383-1.png 500w, https:\/\/sdbcheck.de\/wp-content\/uploads\/2025\/04\/Aufbau-Gefahrstoffverzeichnis2-500x383-1-300x230.png 300w\" sizes=\"(max-width: 500px) 100vw, 500px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<p class=\"wp-block-paragraph\">Whether you are a craft business, industrial company or medical practice &#8211; as soon as you work with hazardous substances, a <a href=\"https:\/\/sdbcheck.de\/gefahrstoffverzeichnis\/\">structured hazardous substances register<\/a> is mandatory. It helps to systematically record hazardous substances and their risks and to establish transparent safety structures in the company. The <a href=\"https:\/\/sdbcheck.de\/gefahrstoffverzeichnis\/\" target=\"_blank\" rel=\"noreferrer noopener\">hazardous substances register<\/a> is a central component of company hazardous substances management and also serves as proof to supervisory authorities and during audits.  <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In this article, you will find out which <strong>contents<\/strong> belong <strong>in a <a href=\"https:\/\/sdbcheck.de\/gefahrstoffverzeichnis\/\" target=\"_blank\" rel=\"noreferrer noopener\">hazardous substances register<\/a><\/strong>, how it is sensibly structured and which legal regulations &#8211; in particular according to the Hazardous Substances Ordinance (GefStoffV)<a href=\"https:\/\/sdbcheck.de\/gefahrstoffverzeichnis-aufbau\/#quelle\"><sup>[1]<\/sup><\/a> &#8211; must be observed. We also provide practical tips for implementation and show you how you can efficiently manage your hazardous substances register digitally. <\/p>\n<\/div>\n<\/div>\n\n<h2 class=\"wp-block-heading\">What is a hazardous substances register?<\/h2>\n\n<p class=\"wp-block-paragraph\">A <a href=\"https:\/\/sdbcheck.de\/gefahrstoffverzeichnis\/\" target=\"_blank\" rel=\"noreferrer noopener\">hazardous substance register<\/a> is a structured overview of all hazardous substances and mixtures used in the company. It helps to identify risks, derive protective measures and meet legal requirements. The register is part of the company&#8217;s hazardous substance management and also serves as a basis for instructions and audits.  <\/p>\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n<h2 class=\"wp-block-heading\">Who is obliged to keep a register of hazardous substances?<\/h2>\n\n<p class=\"wp-block-paragraph\">According to <strong>\u00a76 of the Hazardous Substances Ordinance<\/strong> (GefStoffV)<a href=\"https:\/\/sdbcheck.de\/gefahrstoffverzeichnis-aufbau\/#quelle\"><sup>[1]<\/sup><\/a> every employer is obliged to keep an up-to-date list of hazardous substances used in the company. This applies to both industrial and craft businesses as well as pharmacies, medical and dental practices, laboratories and cleaning companies. <\/p>\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n<h2 class=\"wp-block-heading\">What content must a hazardous substances register contain?<\/h2>\n\n<p class=\"wp-block-paragraph\">A complete <a href=\"https:\/\/sdbcheck.de\/gefahrstoffverzeichnis\/\" target=\"_blank\" rel=\"noreferrer noopener\">list of hazardous substances<\/a> contains, among other things:<\/p>\n\n<p class=\"wp-block-paragraph\"><strong>\u2714 Product name \/ designation of the substance or mixture<\/strong><br\/><strong>\u2714 Area of application or place of use in the company<\/strong><br\/><strong>\u2714 Storage location or assigned workplace<\/strong><br\/><strong>\u2714 Current safety data sheet (SDS), ideally with direct access or link<\/strong><br\/><strong>\u2714 Person or department responsible<\/strong><\/p>\n\n<ul class=\"wp-block-list\">\n<li> <strong>Tip: <\/strong> Many companies forget to regularly check whether all listed substances are still being used and whether the safety data sheets are up to date.<\/li>\n<\/ul>\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n<h2 class=\"wp-block-heading\">How is a hazardous substances register structured?<\/h2>\n\n<p class=\"wp-block-paragraph\">The legislation does not specify a fixed form &#8211; a hazardous substances register can be kept both <strong>physically<\/strong> and <strong>digitally<\/strong>. In practice, the following formats have proven particularly useful: <\/p>\n\n<ul class=\"wp-block-list\">\n<li><strong>Table<\/strong> (e.g. Excel or analog with column structure)<\/li>\n\n\n\n<li><strong>List<\/strong> (simple document with entries per hazardous substance)<\/li>\n\n\n\n<li><strong>Dynamic software solution<\/strong> (e.g. with automatic updating of safety data sheets and structured user administration)<\/li>\n<\/ul>\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n<p class=\"wp-block-paragraph\">It is important that the information is complete, clear and up-to-date at all times &#8211; regardless of the form of presentation chosen.<\/p>\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n<h2 class=\"wp-block-heading\">Legal basis and regulations<\/h2>\n\n<p class=\"wp-block-paragraph\">The most important legal bases for keeping a hazardous substances register are<\/p>\n\n<ul class=\"wp-block-list\">\n<li>Hazardous Substances Ordinance (GefStoffV)<a href=\"https:\/\/sdbcheck.de\/gefahrstoffverzeichnis-aufbau\/#quelle\"><sup>[1]<\/sup><\/a>in particular \u00a76<\/li>\n\n\n\n<li>CLP Regulation (EC No. 1272\/2008)<a href=\"https:\/\/sdbcheck.de\/gefahrstoffverzeichnis-aufbau\/#quelle\"><sup>[2]<\/sup><\/a><\/li>\n\n\n\n<li>TRGS 400: &#8220;Risk assessment for activities involving hazardous substances&#8221;<a href=\"https:\/\/sdbcheck.de\/gefahrstoffverzeichnis-aufbau\/#quelle\"><sup>[3]<\/sup><\/a><\/li>\n\n\n\n<li>Occupational Health and Safety Act (ArbSchG)<a href=\"https:\/\/sdbcheck.de\/gefahrstoffverzeichnis-aufbau\/#quelle\"><sup>[4]<\/sup><\/a><\/li>\n<\/ul>\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n<p class=\"wp-block-paragraph\">These regulations specify when, how and with what content the directory is to be kept.<\/p>\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n<h2 class=\"wp-block-heading\">How often does a <a href=\"https:\/\/sdbcheck.de\/gefahrstoffverzeichnis\/\" target=\"_blank\" rel=\"noreferrer noopener\">hazardous substances register<\/a> need to be updated?<\/h2>\n\n<p class=\"wp-block-paragraph\">The <a href=\"https:\/\/sdbcheck.de\/gefahrstoffverzeichnis\/\">hazardous substances register<\/a> must be maintained regularly and updated immediately if necessary &#8211; e.g. for new products, changed classifications, changed storage locations or when substances that are no longer used are removed.<\/p>\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n<h2 class=\"wp-block-heading\">How to implement the <a href=\"https:\/\/sdbcheck.de\/gefahrstoffverzeichnis\/\" target=\"_blank\" rel=\"noreferrer noopener\">list of hazardous substances<\/a> in your company<\/h2>\n\n<p class=\"wp-block-paragraph\">Practical implementation is best achieved through clear responsibilities, trained employees and centralized, digital administration. Excel lists are often prone to errors and difficult to keep up to date. <\/p>\n\n<ul class=\"wp-block-list\">\n<li><strong>Recommendation:<\/strong> Use <a href=\"https:\/\/sdbcheck.de\/\" target=\"_blank\" rel=\"noreferrer noopener\">SDBcheck\u00ae<\/a> to document hazardous substances efficiently and in compliance with the law &#8211; including direct access to safety data sheets.<\/li>\n\n\n\n<li><\/li>\n<\/ul>\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n<h2 class=\"wp-block-heading\">Conclusion: Document hazardous substances safely &#8211; with a system<\/h2>\n\n<p class=\"wp-block-paragraph\">A well-managed <a href=\"https:\/\/sdbcheck.de\/gefahrstoffverzeichnis\/\" target=\"_blank\" rel=\"noreferrer noopener\">hazardous substance register<\/a> is more than just a mandatory document: it is a central building block for safety, transparency and legal compliance in the company. With the right structure and digital solutions such as <a href=\"https:\/\/sdbcheck.de\/\" target=\"_blank\" rel=\"noreferrer noopener\">SDBcheck\u00ae<\/a>, you can maintain an overview at all times and are also on the safe side during audits. <\/p>\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n<h2 class=\"wp-block-heading\">Professional references &amp; references<\/h2>\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-7387b849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:10%\">\n<p class=\"wp-block-paragraph\"><strong>[1]<\/strong><\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/www.gesetze-im-internet.de\/gefstoffv_2010\/\" target=\"_blank\" rel=\"noreferrer noopener\">Laws on the Internet &#8211; Ordinance on Protection against Hazardous Substances &#8211; Hazardous Substances Ordinance (GefStoffV) []<\/a><\/p>\n<\/div>\n<\/div>\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-7387b849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:10%\">\n<p class=\"wp-block-paragraph\"><strong>[2<\/strong><strong>]<\/strong><\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/eur-lex.europa.eu\/legal-content\/DE\/TXT\/?uri=CELEX:32008R1272\" target=\"_blank\" rel=\"noreferrer noopener\">EUR-Lex &#8211; Regulation (EC) No 1272\/2008 of the European Parliament and of the Council of 16 December 2008 on classification, labeling and packaging of substances and mixtures, amending and repealing Directives 67\/548\/EEC and 1999\/45\/EC, and amending Regulation (EC) No 1907\/2006 (Text with EEA relevance) [].<\/a><\/p>\n<\/div>\n<\/div>\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-7387b849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:10%\">\n<p class=\"wp-block-paragraph\"><strong>[3<\/strong><strong>]<\/strong><\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/www.baua.de\/DE\/Angebote\/Regelwerk\/TRGS\/TRGS-400.html\" rel=\"noreferrer noopener\" target=\"_blank\">BAuA &#8211; Federal Institute for Occupational Safety and Health &#8211; TRGS 400 Risk assessment for activities involving hazardous substances<\/a> <a href=\"https:\/\/www.baua.de\/DE\/Angebote\/Regelwerk\/TRGS\/TRGS-400.html\" target=\"_blank\" rel=\"noreferrer noopener\">[]<\/a><\/p>\n<\/div>\n<\/div>\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-7387b849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:10%\">\n<p class=\"wp-block-paragraph\"><strong>[4<\/strong><strong>]<\/strong><\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/www.gesetze-im-internet.de\/arbschg\/\" target=\"_blank\" rel=\"noreferrer noopener\">Laws on the Internet &#8211; Law on the implementation of occupational health and safety measures to improve the safety and health protection of employees at work []<\/a><\/p>\n<\/div>\n<\/div>\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-7387b849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"400\" height=\"530\" src=\"https:\/\/sdbcheck.de\/wp-content\/uploads\/2025\/04\/Infografik-Aufbau-Gefahrstoffverzeichnis_SDBcheckAkademie-Mockup-400x530-1.png\" alt=\"\" class=\"wp-image-44727\" title=\"Infographic - Structure - Hazardous Substances List_SDBcheckAkademie-Mockup\" srcset=\"https:\/\/sdbcheck.de\/wp-content\/uploads\/2025\/04\/Infografik-Aufbau-Gefahrstoffverzeichnis_SDBcheckAkademie-Mockup-400x530-1.png 400w, https:\/\/sdbcheck.de\/wp-content\/uploads\/2025\/04\/Infografik-Aufbau-Gefahrstoffverzeichnis_SDBcheckAkademie-Mockup-400x530-1-226x300.png 226w\" sizes=\"(max-width: 400px) 100vw, 400px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h3 class=\"wp-block-heading\">Infographic for download: List of hazardous substances at a glance<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Would you like the most important information in a compact PDF format? Our infographic on the subject of &#8220;Hazardous substances register&#8221; clearly summarizes the key content, the recommended structure, legal principles and tips for implementation &#8211; ideal for printing out, passing on or displaying in the company. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Print tip:<\/strong> The infographic is optimized for DIN A4.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/sdbcheck.de\/wp-content\/uploads\/2025\/04\/Infografik-Aufbau-Gefahrstoffverzeichnis_SDBcheckAkademie.pdf\">download now for free<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n<h2 class=\"wp-block-heading\">Act now: Digital hazardous substance management with SDBcheck\u00ae<\/h2>\n\n<p class=\"wp-block-paragraph\">A <a href=\"https:\/\/sdbcheck.de\/gefahrstoffverzeichnis\/\"><strong>legally compliant hazardous substance management<\/strong><\/a> does not have to be complicated or time-consuming. <a href=\"https:\/\/sdbcheck.de\/\"><strong>SDBcheck\u00ae<\/strong><\/a> helps you to implement all GHS requirements efficiently:<\/p>\n\n<p class=\"wp-block-paragraph\">\u2714 <strong>Manage hazardous substances digitally<\/strong> &#8211; put an end to confusing Excel lists<br\/>\u2714 <strong><a href=\"https:\/\/sdbcheck.de\/premium-funktionen-gefahrstoffmanagement\/\">Safety data sheets<\/a> always to hand<\/strong> &#8211; automatic updates and structured filing<br\/>\u2714 <strong>Meet legal requirements<\/strong> &#8211; ISO 14001 and 9001 compliant <a href=\"https:\/\/sdbcheck.de\/gefahrstoffverzeichnis\/\"><strong>hazardous substances register<\/strong><\/a> easy to manage<br\/>\u2714 <strong>Protection for your team<\/strong> &#8211; keep employees informed at all times and ensure safety<\/p>\n\n<p class=\"wp-block-paragraph\">\u279c <strong>Use <a href=\"https:\/\/sdbcheck.de\/\">SDBcheck\u00ae<\/a> now for simple, <a href=\"https:\/\/sdbcheck.de\/gefahrstoffverzeichnis\/\">digital hazardous substance management<\/a>!<\/strong><\/p>\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/sdbcheck.de\/gefahrstoffverzeichnis\/#anfrage\">test now free of charge<\/a><\/div>\n<\/div>\n\n<h2 class=\"wp-block-heading\"><\/h2>\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Whether you are a craft business, industrial company or medical practice &#8211; as soon as you work with hazardous substances, a structured hazardous substances register is mandatory. It helps to systematically record hazardous substances and their risks and to establish transparent safety structures in the company. The hazardous substances register is a central component of [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":48098,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[476],"tags":[475],"class_list":["post-47165","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-hazardous-substance-basic-knowledge","tag-list-of-hazardous-substances"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>List of hazardous substances: Obligation, contents &amp; implementation SDBcheck\u00ae<\/title>\n<meta name=\"description\" content=\"Keeping the hazardous substances register correctly \u2713 Contents &amp; obligations according to GefStoffV \u2713 Digital implementation with SDBcheck\u00ae \u2713 Start legally compliant &amp; efficient now!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/sdbcheck.de\/en\/list-of-hazardous-substances-content-structure-legal-requirements\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"List of hazardous substances: Obligation, contents &amp; 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